Would you call a prospect on his mobile phone?

Would you call a prospect on his mobile phone?

Let’s say a receptionist gave you a prospect’s mobile phone number. You have been trying for weeks to reach the prospect using his regular business landline, but you haven’t been able to get through. You left several voicemails and sent him emails, but no luck. You’re getting frustrated. Now, finally, you have an “in”. You have the prospect’s mobile phone number. That’s great news! Because in most cases, people are more likely to answer their mobile phone than their business land line.

angry prospect receiving phone callBut wait! Before you dial, is that a wise move on your part?

My answer – No.

Here’s why – put yourself in the prospect’s shoes. If he hasn’t returned your messages by now, how do you think he’s going to respond to you calling him on his mobile phone and catching him off guard? You may catch him at a bad or inconvenient time. Maybe he’s grocery shopping, or sitting in the doctor’s office, or driving in congested traffic. Maybe he’s heading to the emergency room because his daughter is hurt, or heading to school for an important parent/teacher conference.

Sure, you may score some points by reaching him on his mobile phone, but you would have won the battle and not the war.

When you call someone on their business phone line, you expect them to…well be doing business. Sure, you may still catch them at an inconvenient time (maybe he’s playing solitaire or eating a late lunch), but he’s at a place of business, so you would expect him to at least talk to you for a couple of minutes. The prospect may still brush you off, or he will tell you to call him back later, but in most cases, he’s not going to be angry with you calling him at work. He knows that comes with the territory.

But when you call a prospect on his mobile phone, you are opening yourself up to all kinds of trouble.

The only time that I’ve called prospects on their mobile phone is if they have given me permission to do so, or if we have a good relationship and I need to reach him because of an emergency. For example, the prospect has given me his mobile phone number and wants me to contact him ASAP when his company has approved a P.O. for an order. Or, maybe I need to quickly contact him because there’s a problem with his order, and I know from experience, that the prospect would want me to notify him.

In some rare cases, I’ve had receptionists tell me that the “only way” I can reach a prospect is on his mobile phone. Even under those circumstances, I would confirm with her that it’s OK for me to call him. If she gives me the OK, then I will call.

But calling a prospect on his mobile phone when you haven’t even spoken to him yet, is a nonstarter for me. That screams desperation, which is a major turnoff. Take your time. Be persistent. Be patient. You can always focus on other prospects and circle back later.

 

Customer Service is not Inside Sales

Ian Heller in the video below makes a very good argument that Customer Services Reps are not Inside Salespeople. He argues that for a company to grow you need to create two separate teams – one for customer service and one for inside sales.

While Customer Service Reps are great at answering questions and solving problems, they tend to shy away from making sales calls or up-selling. Inside Salespeople, on the other hand, love making sales calls because they earning commissions and bonuses, and have a greater incentive to be more assertive than Customer Service reps.

I once worked for a company that tried to encourage their customer service team to do sales. The results were dismal. The company eventually created a separate sales team.

Now with that said, that doesn’t mean you should discourage Customer Service Reps from not selling. On the contrary, by all means, encourage it because some Customer Service Reps may develop a knack for selling, and decide to switch teams. I’ve actually seen Customer Service Reps transfer to an Inside Sales Team because they discover they had the talent and skills to sell. They also loved the potential of earning more money.

On the flip side, don’t discourage your Inside Salespeople from doing customer service work either. Nothing makes a customer more angry than being told that “it’s not my job, let me switch you over to customer service.” Bad move. If a salesperson can solve a customer service problem, let him do it. If the issue is too complex, the salesperson should admit it, and then transfer the call to customer service.

My point is this – while I agree with Mr. Heller that there should be two separate teams, each team needs to work together.

Here is his video below –

Benefits of sending out Thank you cards, Part 2

In part 1 of this post, I explained why I send out thank you cards to my clients. In part 2, I’m going to provide you with tips on preparing thank you cards.

1). Keep your thank-you note short and to the point. This is not the time to make another sales pitch or close the customer. You are just one human being thanking another human being for being nice to you. There are plenty of websites where you can find sample thank you notes. However, I would encourage you to try to be a little creative and use your own words.

But if you do need help writing thank you cards, please check out the list below –

Examples.yourdictionary.com
Hallmark.com, how to write a thank you note
Thesimpledolloar.com, how to write an effective thank you note
Southernliving.com, thank you note

2). Use high-quality cards with super thick gloss or recycled matte cover.  It goes a long way of telling that customer he’s important.

3). Attach a real stamp. I know postage is expensive and it’s tempting just to use the company’s postage meter, but I believe using a real stamp (especially one that is unique), will send a clear message that you took a little extra time preparing and sending out the card. (For example, President Truman was known for using real stamps when he personally corresponded to people).

4). Send out the card within 24 to 48 hours after an order or speaking with the client. Immediacy is important here. You want to be front and center of your customer’s mind, and be ahead of the competition. The longer you wait, the less impact your card will have on a client.

5). If you are lucky to work for a company that can afford swag, I would encourage you to send it with your card. For example, you could send a magnet. Or better yet, a mouse pad that will stay on someone’s desk for a while. Everyone wants to receive a gift. Sending out a gift with a funny slogan or picture can brighten up your clients’ days and make you appear more human. This is especially helpful when you are an inside salesperson competing against field reps who can meet clients face-to-face.

Benefits of sending out Thank you cards, Part 1

Thank you card for salesI’m a big believer in sending out thank you cards to anyone who places an order with me. Not only is it common courtesy, but it makes good business sense. In this age of e-mails, receiving an old fashion thank you card will really make you stand out with your clients. You don’t have to be Shakespeare to write a note – keep it short and sweet. I always include my business cards when sending out a card for my clients to keep or give to their business associates.

Besides sending out thank you cards for orders, you may want to send them for other occasions too. That would include thanking a prospect for meeting you, offering you a referral, or a one year anniversary of being a customer. Some people go a little overboard by sending thank you cards for almost every occasion. Those occasions would include talking to you over the phone, analyzing your product or even taking the time to talk to you even after they refuse to buy from you. While you should use your own judgment about when and who you send out cards to, I would only use them for unique occasions. If you start sending out too many cards to the same client or prospect, the uniqueness will begin to wear off.

If you are lucky, you may be working for a company that already provides thank you cards monogrammed with the company’s logo and address. However, if you are in the habit of sending out more than one thank you card to the same person, I would buy some other types of cards. I personally prefer sending out funny cards because they brighten up everyone’s day. The more unusual and interesting the card, the more likely it’s going to be on someone’s desk for a while. And nothing would make your competitor more anxious than seeing your thank you card on the desk of the prospect that he’s trying to win over.

Below is a shortlist of places you can order funny thank you cards online –

Zazzle.com
Cafepress.com
Americangreetings.com
Bluemountain.com
Greetingcarduniverse.com

In Part 2 of this post, I will outline some tips for preparing Thank you cards.

What to bring during trade shows

No matter whether you are a new or senior sales rep, below is a list of things you should always bring to a trade show –


Business cards


Breath Mints


Laptop


Comfortable shoes


A smile – positive attitude.


Notebook and pens


Smartphone   


Patience

Trade shows – what to expect

January is here, and that means many organizations are beginning to sponsor conferences for their members. This also means you may have an opportunity to work at a trade show by representing your company at an exhibit booth.

I’ve attended more than 20 trade shows in different industries. The trade shows have ranged between 500 to 10,000 attendees. The number of exhibitors has ranged between 15 to 200 plus. But no matter how large or how many attendees are at the show, there are some common things you are expected to do or prepare for.

Here they are –

1). You are expected to arrive at least one day early to set up a booth. This is common sense. With high flight delays these days, it’s a given that you arrive a day early to set things up. Most exhibit sponsors have strict time limits as to when you must arrive, set up your booth and then leave the exhibit hall. You are also expected to pack up and leave at a certain time. If you pack up too early, you could be penalized by the exhibit sponsor. You also may not be allowed to attend the event next year.

2). Expect to be on your feet most of the day. While you may have short breaks and even grab a little lunch, if you want to gather some good leads, and meet and greet your customers, you are expected to work the booth hard. (Suggestion – wear comfortable shoes).

3). Most conference sponsors will have lunch or social gathering events in the exhibit hall to attract walk-through traffic. There are pros and cons to this. While you may get some good leads, chances are you are going to deal with attendees with food their mouths who will only give your presentation just scant attention. Don’t be offended. It happens. (BTW, don’t eat food at the booth. That’s rude).

4). You are dealing with two types of attendees. First, are the serious prospects who want to hear about your solution to their problem, and second is sovereign hunters who want to collect bags of swag for their kids or co-workers. As you work more trade shows, you will begin to develop an eye on who’s serious and not serious. (Suggestion – always a good idea to collect some swag for your co-workers who couldn’t attend the show. Shows goodwill on your part).

5). Social Network opportunities are commonplace at most shows. Some companies will rent a hospitality suite or area for one night or throughout the show. But most of the time, people will gather at the local watering hole or restaurant. It’s a great way to meet customers and prospects in a more intimate setting without all the hustle and bustle of a trade show floor. Have a drink, talk, exchange business cards, and hopefully develop some deals in the process. (Suggestion – just watch how much you drink. Word of mouth spreads very easily in most industries).

If you have a chance to attend a trade show this year, good luck to you! I wish you much success.

What we all want at trade shows - prospects coming to our booth!

What we all want at trade shows – prospects coming to our booth!

Photo credit: Gage Skidmore / Foter / CC BY-SA